Canada - Privacy Policy

1. Introduction

1.1 This Privacy Policy (“Privacy Policy”) is a contract entered into between You (“you,” “your,” “yours”) and thebestpaystubs.com, LLC, a corporation (“we,” “us,” “our,” “The Best Paystubs”). This Privacy Policy, together with our Terms of Service, describes the information about you we collect, how we collect it, and how we use it, and forms a binding agreement between you and The Best Paystubs.

By using The Best Paystubs, our website, software, and services, we assume that you have consented to the collection, use and disclosure of your Personal Information or Personal Data as explained in this Privacy Policy. You may exercise your rights to privacy, change or withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice, by contacting us through the methods provided below. All communications with respect to such withdrawal or variation of consent should be in writing and sent to us. Unless defined in this document, all defined terms have the meaning assigned to them in the Terms and Conditions.

2. Personal Information.

Personal Information (“PI”): This refers to non-public information that is personally identifiable to you, your employees, and affiliates and obtained for us to provide you services within Paystubnow. Personal Information for a user may include information such as your name, email address, gender, country, date of birth, and other related information that you provide to us or that we obtain about you.
In this Privacy Policy, Personal Data shall have the same meaning as Personal Information (PI). Examples of PI may include your first and last name, street address, phone number, social security number, birthday, and email address. PI may include payment information processed only on our website. You may also voluntarily provide other PI, whether specifically requested by us or not, by voluntarily supplying details to us via email, by using the Software, or by creating a Document. A Document in this policy refers to pay stub, invoice, W-2 form, or 1099 form.

3. Sources of Personal Information.

We receive Personal Information from the information that you and others provide, from your device and from our partners. The categories of sources from which we’ve collected or received Personal Information include:

You: We collect the content, communications, and other information you provide when you use our Software, including when you create a Document, make a payment, or otherwise communicate and share information with us.
Your device: We collect information from and about the computers, phones, tablets, and other web-connected devices you use that integrate with our Software and access The Best Paystubs.
Partners: Advertisers, app developers, and publishers and other partners can send us information for business purposes. These partners provide information about your activities off The Best Paystubs, including information about your device, websites you visit, things you do on their services, and purchases you make. We also receive information about your online and offline actions, and purchases from third-party data providers who have the rights to provide us with your information. Partners receive your data when you visit or use their services or through third parties they work with. We require each of these partners to have rights to collect, use, and share your data before providing any data to us.

4. Information We Collect.

You agree that we may collect any PI voluntarily supplied by you, whether we have requested it or not. You must not submit any PI relating to a third party which you do not have permission from such third party to provide to us. We do not knowingly collect any information relating to third parties which you do not have permission to provide. When you engage in certain activities on The Best Paystubs, such as creating a Document, making a payment, or sending us a message or written content via email, we may ask you to provide certain PI.

Information and Content You Provide. We collect the content, communications, data, and other information you provide when you use our Software, including when creating a Document, making a payment, and message or communicating with us. This can include information in or about the content you provide, such as the addresses and legal names.

Data with Special Protections. You can choose to provide information in the Documents you create, such as your age, your employee’s age, and social insurance numbers. This and other information (such as racial or ethnic origin, philosophical beliefs, or trade union membership) could be subject to special protections under the laws of your country.

Your Usage. We collect information about how you use our software, such as the types of Documents you view or create; the features you use; the actions you take; and the time, frequency, and duration of your activities.

Information about Transactions made on The Best Paystubs. If you use The Best Paystubs to make purchases or other financial transactions, we may collect information about the purchase or transaction. This includes payment information, such as your credit or debit card number and other card information; other account and authentication information; and billing, shipping and contact details.

Device Information. We collect information about your device attributes, operations, unique identifiers of your device, device settings, network and connections, and cookie data.

5. How we use your information.

We use the information you provide to us to support The Best Paystubs, provide better services, and continue providing the Software to you. We may:

Provide, personalize, and improve our Software. We use your information to create Documents, create personalized services that are unique and relevant to you, and track changes from one page to the next.
Connect information about your activities to provide a more tailored and consistent experience on The Best Paystubs and through our Software.
Use location-related information to provide, personalize, and improve our or Services, provide tailored advertising, and connect with our partners that are relevant to you.
Use information to develop, test, and improve our Software, including by conducting surveys and research, testing, and troubleshooting new Documents.
Share or sell information with to third parties, including to help advertisers and other partners measure the effectiveness and distribution of their ads and services, and understand the types of people who use their services and how people interact with their websites, apps, and services.
Use the information we may send to you on marketing communications, to communicate with you about our services, and respond when you contact us.

6. Cookies.

Depending on how you use The Best Paystubs, we may store cookies on your computer to collect certain aggregate data about our users and to customize certain aspects of your specific user experience.

A cookie is a small data text file which is stored on your computer that uniquely identifies your browser. Cookies may also include more personalized information, such as your IP address, browser type, the server your computer is logged onto, the area code and zip code associated with your server, and your first name to welcome you back to The Best Paystubs.

We may use cookies to perform tasks such as: monitoring aggregate Site usage metrics, storing, and remembering your passwords (if you allow us to do so), storing account and advertising preferences that you have set, and personalizing the Services we make available to you. However, we do not use cookies to track your browsing behaviors.

Most browsers are initially set up to accept cookies, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some of our aspects may not function properly if you elect to disable cookies.

7. How We Store Your Information.

At The Best Paystubs, you can be assured that your information is secure as we strive to take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure, or destruction of your PI. For example:

We work hard to ensure that the data we collect is reliable, accurate, complete, and current. We use PII only for the purposes for which it was collected or to comply with any applicable legal or ethical reporting or document retention requirements.
We limit access to PII only to specific employees, Service Partners, contractors, and agents who have a reasonable need to access your information.
Additionally, we employ several physical, electronic, and procedural safeguards to protect PI. Our secure servers and our data centers are protected by encryption, and our servers reside behind firewalls and password protection.

Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your information, you acknowledge that: (a) there are security and privacy limitations inherent to the Internet which are beyond our control; and (b) the security, integrity, and privacy of all information and data exchanged between you and us through The Best Paystubs cannot be guaranteed.

8. Release of Information.

We do provide some of our service offerings through contractual arrangements made with affiliates, service providers, partners, and other third parties (“Service Partners”). We and our Service Partners may need to use some of the information, including PI and information with special protections, you provide to perform tasks between our respective sites, or to deliver services to you. For example, we may use Service Partners to assist us in delivering electronic newsletters and communications to you; to collect PI voluntarily submitted by you; and to analyze aggregate information.

The use of your PI by our Service Partners is governed by the respective privacy policies of those providers and is not subject to our control.

Except as otherwise discussed in this Privacy Policy, this policy only addresses the use and disclosure of information we collect from you. Any other sites accessible through our website, including those of our Service Partners, have their own privacy policies and data collection, use, and disclosure practices. Please consult each site’s privacy policy. We are not responsible for the policies or practices of third parties.

Occasionally we may be required by law enforcement or judicial authorities to provide PI or other information we collect to the appropriate governmental authorities. In such cases, we will disclose that information upon receipt of a court order, subpoena, or to cooperate with a law enforcement investigation. We fully cooperate with law enforcement agencies in identifying those who use our services for illegal activities. We reserve the right to report to law enforcement agencies any activities that we in good faith believe to be unlawful.

9. Your GDPR Privacy Rights.

Under the General Data Protection Regulations (GDPR), you have the following rights:

Right to be informed: At your request, we must tell you specifically what personal data is being collected, how it’s being used, how long it will be kept and whether it is shared with any third parties.
Right of access: you have the right to request a copy of the information about you that we have.
Right of rectification: You have the right to correct data that is inaccurate or incomplete.
Right to be forgotten: In certain circumstances, you may request to erase any personal data about you that we have stored.
Right of portability: You can request that we transfer any data information about you that we have to another company.
Right to restrict processing: You can request that we limit the way we use your personal data
Right to object: You have the right to challenge certain types of our processing of your information, such as direct marketing.
Rights related to automated decision making, including profiling: You can ask us to provide a copy of our automated processing activities if you believe the data is being processed unlawfully.

To exercise your GDPR rights please email us at support@thebestpaystubs.com.

Please note that to protect your information and the integrity of The Best Paystubs, its website and software, we may need to verify your identity before processing your request. In some cases, we may need to collect additional information to verify your identity, such as a government issued identity card.

Under the GDPR, you may exercise these rights yourself or you may designate an authorized agent to make these requests on your behalf.

10. Your PIPEDA Privacy Rights.

Under the Personal Information Protection and Electronic Documents Act (PIPEDA) and similar provincial privacy laws, you have the following rights:

Access: You have the right to know whether we process your personal information, and if we do, to access the information we hold about you, how we use it, and who we share it with.
Portability: You have the right to receive a subset of the personal information you provide us if we process it on the legal bases of our contract with you or with your consent in a structured, commonly used, and machine-readable format and a right to request that we transfer such personal information to another party. If you wish for us to transfer the personal information to another party, please ensure you detail that party and note that we can only do so where it is technically feasible. We are not responsible for the security of personal information, or the processing once received by the third party.
Correction: You have the right to require us to correct any personal information held about you that is inaccurate and have incomplete data completed. Where you request a correction, please explain in detail why you believe the personal information we hold about you to be inaccurate or incomplete so that we can assess whether a correction is required.
Restriction of processing to storage only: You have a right to require us to stop processing the personal information we hold about you other than for storage purposes if you believe the personal information is not accurate, outdated, or irrelevant.
Objection: You have the right to object to our processing of data about you and we will consider your request. Please provide us with detail as to your reasoning so that we can assess whether there is a compelling overriding interest in us continuing to process such data or we need to process it concerning legal claims. You also have the right, at any time, to object to our processing of data about you to send you marketing, including where we build profiles for such purposes, and we will stop processing the data for that purpose.
Erasure: You may request that we erase the personal information we hold about you when you believe it is no longer necessary for us to hold the personal information; when you wish to withdraw your consent; when you no longer wish us to use your personal information to send you marketing; or when you believe we are unlawfully processing your personal information
Exercise of Rights or Withdrawal of Consent: Where you have provided your consent to us processing your data, you can withdraw your consent at any time or you can exercise any of the above-mentioned rights at any time by emailing us at support@thebestpaystubs.com. We shall comply with your request in less than thirty (30) days where your request does not prove impossible or involve disproportionate effort for us to comply.

11. Your California Privacy Rights.

Under the CCPA, you have the following rights:

Right to Know: You have the right to request that we disclose to you the Personal Information we collect, use, or disclose, and information about our data practices.
Right to Request Deletion: You have the right to request that we delete your Personal Information that we have collected from you.
Right to Non-Discrimination: We will not discriminate against you for exercising any of these rights.

To exercise your CCPA rights please email us at support@thebestpaystubs.com.

Under the GDPR, you may exercise these rights yourself or you may designate an authorized agent to make these requests on your behalf.

12. Privacy Rights of Children Under 13.

We comply with the Children’s Online Privacy Protection Act (COPPA) and do not market The Best Paystubs or any of our services to Children under 13. In addition, we do not knowingly collect Personal Information from children under the age of 13. If you believe we have any Personal Information about a child under 13, please contact us immediately so we may remove it.

13. Contact Us.

If you have any questions, concerns, or inquiries about our Privacy Policy, use of your information, or privacy practices, please contact us by email at support@thebestpaystubs.com.